Parent and Student Handbook

If your child will be absent or requires an early dismissal, please contact the Student Life Office at (615) 590-6037 or melissa.baxter@popeprep.org or the receptionist at shanon.baldini@popeprep.org

 

2022-2023 Uniform Guidelines

The Administration will address issues concerning proper dress and grooming. Parents and students are advised that when in doubt concerning the appropriateness of dress or grooming, they should err on the conservative side. 

Dress for Men

  • Pants: Men may wear khaki pants purchased at Mills Uniform. Pants are to be worn at an appropriate length.
  • Belt: Leather belt in black or brown. The buckle should be no more than 2.5 inches in diameter. Parents will be notified of any belt and/or buckle deemed inappropriate in size or design.
  • Shoes: Athletic shoes any color or Sperry’s.
  • Socks: Solid color crew or ankle socks only (gray, navy, black, white). 
  • Shirts: Men have the option of wearing a navy blue polo (sold in the Armory) or an oxford uniform shirt. Men are required to wear solid color white, cream-colored, or school gray undergarments under their oxfords with no logos other than a Pope Prep logo on the undershirts. Polos and oxford shirts must be completely tucked in and the small buttons on the collar (the wings) should be buttoned at all times.
  • Outerwear: Any Pope Prep outerwear (without a hood) sold through the Armory or BSN for a Pope team/club/program may be worn any day. Outerwear with a hood may be worn only on Spirit Wear Fridays.

Dress for Women

  • Skirts: The Mills Uniform skirt must be no more than six inches above the knee. The skirt cannot be rolled at the waist. Shorts or compression shorts may be worn underneath but should not be visible.
  • Pants: Women may wear khaki pants purchased at Mills Uniform. Pants are to be worn at an appropriate length.
  • Belt: Leather belt in black or brown. The buckle should be no more than 2.5 inches in diameter. Parents will be notified of any belt and/or buckle deemed inappropriate in size or design.
  • Shoes: Athletic shoes any color or Sperry’s.
  • Socks: Solid color crew or ankle socks only (gray, navy, black, white).
  • Shirts: Women have the option of wearing a navy blue polo (sold in the Armory) or an oxford uniform shirt. Women are required to wear solid color white, cream-colored, or school gray undergarments under their oxfords. Polos and oxfords must be completely tucked in and the small buttons on the collar (the wings) should be buttoned at all times.
  • Outerwear: Any Pope Prep outerwear (without a hood) sold through the Armory or BSN for a Pope team/club/program may be worn any day. Outerwear with a hood may be worn only on Spirit Wear Fridays.
  • Tights: If a female student wishes to wear tights or leggings underneath her skirt for additional warmth, the tights or leggings must be solid black or navy. No other color or pattern is allowed. Jeggings and other similar garments are not allowed. Students must always wear socks with their tights or leggings.

Hair

  • Natural color is the only acceptable hair color for men and women.
  • Mohawks and “Faux Hawks” are not permitted.
  • Carving words, symbols, logos, etc. into a student’s hair is not permitted.
  • Men's hair should be well groomed, short, neat, and modest. As a guide for length, men’s hair may not be below the top of the ears, below the eyebrows, or touch the top of the collar. Hairstyles or accessories do not excuse these length requirements., for example, buns, top knots, ponytails, braids, or hair tucked behind the ears.
  • The Administration reserves the right to require a haircut, particularly if the height or color of the hair does not meet the clean and neat norms of the uniform policy. 
  • Men should be clean-shaven at all times (no facial hair allowed). The nurse has razors and shaving cream available.

Cell Phones

  • Students are not allowed to have their cell phones in their pockets or on their person during school hours (including lunch period). Cell phones should be left in backpacks, lockers, or vehicles to avoid the temptation to take them out. 
  • PARENTS - Please do not text your children throughout the school day.
    • If a student is seen using their cell phone due to a text or call from parents, the same cell phone consequences will occur (the phone will be confiscated, and they will receive two points).
    • If a parent must get in touch with their child, an email or call to the front office should be the communication tool used. 

Spirit Wear Fridays Students may wear jeans (no holes or tears), their uniform bottom (skirt or khaki pants), a school spirit shirt (anything with the new or old Pope logo), their House t-shirt, school polo, or team-issued shirt/jacket. Uniform shoes only (athletic or Sperry's). Sweatshirts with hoods are allowed on spirit wear Fridays ONLY and must have a new or old Pope logo. Students can also be in full uniform. No leggings, jeggings, shorts, or sweatpants are permitted.

Homecoming & Coming Home Themed Dress Days Students may not wear tank tops, tube tops, or any other clothing that show bare shoulders and/or chest. Clothing may not include writing or logos that promote alcohol, drugs, or other behavior deemed inappropriate by Pope Prep.

Identification cards: IDs are to be worn on the appropriate House lanyard around the student’s neck. IDs must be worn for the entire duration of a student being in the building, including after school hours. Students may remove their lanyards for PE classes, sports, or when deemed appropriate by a teacher, i.e., Labs. Students are required to have their ID when buying lunch. 

Jewelry

  • Only ears may be pierced. No other body piercings (including the tongue) are allowed.
  • Men may wear one earring per ear.
  • Women may wear up to two earrings per ear. 
  • Excessive jewelry is not permitted.  

Wireless Earbuds

  • Students may not wear wireless earbuds or earphones during the day except with the permission of the teacher.

Hats & Blankets

  • Students are not permitted to carry or wear hats in the school building at any time.
  • Blankets are NOT allowed. 

Tattoos

  • Students are not permitted to have visible tattoos. 

The Point System

2021-2022

PHILOSOPHY OF STUDENT LIFE / DISCIPLINARY POLICIES 

Pope John Paul II Preparatory School intends to create a Catholic culture that fosters and develops a sense of morality, responsibility, and social consciousness within a supportive, cooperative Christian community. Any analysis of the human condition reveals a need for moral reflection to develop the cognitive side of the character, the part of our moral selves that goes beyond individual autonomy and subjective feelings. Students need first-hand experience performing caring actions and following a school philosophy that makes service a priority to develop empathy and caring. Pope John Paul II Preparatory School hopes to go beyond fixed moral virtues like honesty and emphasize emotional maturity, self-esteem, perseverance, and a sense of duty to enhance moral character.  In a community that promotes values and character, mature students can identify and resist the powerful phenomenon of peer pressure and follow their path. They have the strength and empathy to respond to others in distress and confront perpetrators who taunt or harass fellow students. Good character is also dependent on self-control and curbed self-indulgence. The practice of genuine openness to the truth can keep prejudice, self-righteousness, anger, and arrogance outside Pope John Paul II Preparatory School. 

Model of Discipline

The goals of the Student Life office are to create a school culture reflective of Gospel values and develop students to be responsible future servant leaders. We recognize that student mistakes are opportunities to learn. However, serious breaches of school norms and policies may result in more severe consequences for maintaining a physically, intellectually, emotionally, and spiritually safe environment. The Point System outlined below is designed to help students learn to make habitually good decisions that will serve them well into the future.

The three-tiered Point System includes Lower Level Offenses (Minor Disciplinary Actions) and Higher Level Offenses (Major Disciplinary Actions). Typically, an individual teacher, coach, or staff member addresses Lower Level Offenses, which result in Loss of Privileges (LOP) (see below) rather than more serious consequences. In contrast, Higher Level Offenses are referred to the Student Life office and may include more serious disciplinary consequences ranging from suspension to expulsion.

The Point System

The Point System helps recognize behavior patterns that reveal the developing character of each student. We, as a school, believe that character is malleable, and each student is capable of developing into a successful future servant leader with self-discipline. We expect each student to be present during school hours, complete the work assigned by teachers, and abide by community norms to foster success for all students.   

Every semester, each student in good Student Life standing, meaning that they are not on an individualized Student Life Probation Plan for Higher Level Offenses, will start the semester with zero points. Students are allowed up to nine points for Lower Level Offenses, which reflect lapses in judgment and do not reflect a broader pattern of behavior. 

Lower Level Offenses 

Lower level offenses are behaviors that students engage in that violate school policies and break Pope community norms. Lower Level Offenses are divided into three tiers based on the severity of the offense, Tier I, Tier II, and Tier III.  Disciplinary action for Lower Level Offenses will be based on a point system outlined below.  

Tier I (1 point): tardy to class, out of uniform

Tier II (2 points): Misuse of Technology (games on iPad, airdropping, air pods, etc.), disruptive in Mass, use of cellphone during the school day, profanity, public displays of affection, littering (inside or outside of the building), cutting in the lunch line, in an unauthorized area (i.e., locker rooms during lunch). 

Tier III (3 points): Disrespectful actions toward a peer or faculty/staff, behavior that takes away from other students' learning abilities, cheating, plagiarism, or any form of academic dishonesty (Low-Level Academic Integrity) *Please see the Academic Integrity Policy. Skipping class (includes late arrival to school without a note from a medical professional after 8:25 a.m.). Three points will be issued for each class missed. Non-compliance with emergency procedures (propping of doors, etc.), unauthorized visual or audio recording of another person (student, faculty, staff, etc.)

Overview of Minor Disciplinary Actions for Lower Level Offenses

1-9 points = no disciplinary action.

6 points = student and parent/guardian are notified.

10 points = student is placed on Disciplinary Probation and experiences Loss of Privileges (LOP) for ten consecutive school days. Any absence(s) during the ten days will extend the duration of the discipline. A student can appeal the Disciplinary Probation through a review process by the Disciplinary Review Board.  

Loss of Privileges (LOP) include the following:

  1. No free lunch period. The student will report to the Assistant to Student Life in the Center of Innovation, where the student can eat lunch and complete homework. 
  2. No access to lunchtime tutorials, even if the student is on Academic Probation. Students with a teacher's note can be excused to make up tests, quizzes, etc., if pre-arranged by the relevant teacher. 
  3. No access to Apps or the internet.
  4. Students will be required to have teachers sign off each period that no further disciplinary incidents occur.
  5. Students will turn in their cellphone to the Assistant for Student Life at the start of each day and pick them up at the end of each school day. 

Once a student fulfills the expectations of the LOP, the student's points will restart at zero. 

If a student is LOPed a second time in a given semester, they will meet with the Dean of Students to discuss potential consequences. Consequences may include an individualized Student Life Probation Contract, with the possibility of suspension or dismissal from the school.  

Suppose a student receives a third LOP during the school year. In that case, the student and their parent/guardian will participate in a family meeting with the Dean of Students and other appropriate school personnel (e.g., school counselor, Head of School). A Student Life Probation Contract will be developed with the student, and violation of the contract may result in suspension or dismissal as determined by the Disciplinary Review Board (DRB) and the Head of School.

*Each semester, a student's points will reset back to zero.  

Higher Level Offenses are outlined in the Philosophy of Student Life/Disciplinary Policies section below.