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Knight Notes Announcements

Summer To Do List

July 1, 2022

Dear Pope Prep Community,

Hello, Pope families and new Knights! We hope everyone is enjoying their summer break! 

Today is the second of two "Summer To Do List" emails to help prepare you for the start of school in August. Please read through the following list carefully and complete the noted required tasks and others that apply to you. 

Veracross Parent Portal: All new families still only have access to the admissions portal within Veracross. We are working hard to get accounts updated and will let you know as soon as we have them ready. You will receive a Veracross setup email and be able to use this login information to access the parent portal. In the meantime, please continue to gather the necessary information to upload to Magnus once you are active in the system. If you are participating in an athletics program prior to getting access, paper forms should be submitted to the school nurse, Susan Snyder (susan.snyder@popeprep.org).

Back to School Information Day (optional): To ensure you are ready for the start of school, please plan to come to our Back to School Information Day on Friday, July 22, from 8:00 a.m. to 2:00 p.m. We will have information tables from all areas of the school, including the nurse, Pedestal Dining Services, Student Life, and parent organizations. Please note that this day is not mandatory, and all information is available on our website for those unable to attend.

Parent Volunteer Opportunities: We rely on our parent volunteers to help accomplish so many activities at Pope Prep. We encourage all parents to select at least one area (more if you are able) to help support us this year. You can sign up for a committee by completing this form on the website.  

Armory Update: The Armory store has been closed for our physical inventory count but will reopen on July 5. Our new stock of uniform polos has been delivered and can be purchased online or at the Back to School Information Day event. Middle school PE shirts are still on backorder and should arrive before school starts (except for youth sizes which might arrive during the first couple of weeks of school). Students will be given a grace period if they are unable to purchase PE shirts due to this delay.

Student Orientation (required): High School Student Orientation (new 9th graders and transfers only) will be Monday, August 1, from 8:00 a.m. to 3:00 p.m. Middle School Student Orientation (new 6th, 7th, and 8th graders) will be Tuesday, August 2, from 8:00 a.m. to 2:30 p.m. Students will be in full uniform. Students will rotate through classes to meet teachers, participate in a House sorting ceremony, and receive school IDs, lanyards, and iPads. Our goal is to familiarize new students with the building, introduce them to the daily routine, and get comfortable with the school day flow to ensure a smooth start. Returning 9th graders are welcome to join their new classmates from 1:30 to 3:00 p.m. for the House sorting and an ice cream social.

Student IDs and Lanyards: All new students will receive their Student IDs and lanyards at Orientation (August 1 and 2). If you haven't had your ID photo taken, please plan to attend the Back to School Information Day on July 22. If you cannot attend, please contact Melissa Baxter (melissa.baxter@popeprep.org) to schedule a time to take your ID photo. Returning students should have their ID and lanyards from last year.  

Senior Portraits: Seniors in the class of 2023 will be taking their formal senior and cap/gown portraits with our official school photographer Mark Griffith on July 25, 26, or 27. Portraits will be taken in the Pope Prep auditorium, and the session should take around 20 minutes. Please make an appointment here: SENIOR PORTRAIT APPOINTMENTS. We also need parent volunteers to help with the event. If you are able, please sign up ASAP on the volunteer link (select Student Life).

IMPORTANT NOTES:

  • Seniors should plan to bring a parent, guardian, or friend to help them with the outfit change during the photo shoot. 
  • All clothing is provided by the photographer, including black drapes for ladies, tuxedos for gentlemen, and the cap/gown for all students.
  • Students should be dress-code compliant for these official school portraits, adhering to grooming standards outlined in the student handbook, including hair color, length, and facial hair. See the complete dress code policy here.
  • Students who are unable to attend these July portrait dates will take their senior portraits during school portrait days for underclassmen in early August (date to be determined later). We will pull a list of seniors who did not attend the July dates and communicate with them directly; no appointment is necessary in this case.

Upcoming Parent Events

New Parents Social: All new Pope Prep parents are invited to drop by for a meet and greet at 12 Stones Golf Club in The Sand Trap Restaurant (1201 W 12 Stones Crossing, Goodlettsville, TN 37072) on Thursday, July 21, from 5:00 to 7:00 p.m. This is not a required event, but if your schedule permits, we'd love to welcome you to the Pope Prep community. Please RSVP here.

Song Writer's Night: A Knight of Song Under the Stars ~ presented by the Pope Prep Fine Arts Booster (FAB), is slated for the evening of August 6, 2022, from 6:00 p.m. to 9:00 p.m. Event details and ticket information are available here. This is a 21+ event and will be held on campus in the courtyard. Food trucks will be available for savory and sweet bites, and beer and wine will also be made available for purchase. So grab your friends, bring your lawn chairs, find your spot, then sit back, relax, and enjoy a night of singer/songwriters sharing their best works and favorite tunes (Billy Dawson, Kim McLean, Hunter Rae, and Keesy Timmer).  

Previously Communicated on June 1, 2022

  1. Magnus Health Account (required) Pope requires all students (regardless of athletic participation) to complete all necessary medical forms and questions every year. Please complete the Magnus Health Account process HERE. 
  2. Uniform Polos can be purchased online at the Armory Store, or you can order uniforms online at millswear.com. 
  3. Summer Assignments & Supplies (required for some) There are summer assignments for select classes in English and Math. Please visit HERE to review the list of assignments and required calculators for all students in grades 6-12. If no assignments are listed for your class, no assignments are required. 
  4. Athletic Tryouts and coaches' email addresses can be viewed HERE.
  5. Bus Service All routes will remain the same. You can access the routes HERE. Please contact Vicki Dorr (vicki.dorr@popeprep.org) if you want to sign up for bus service. 
  6. Dining Services (optional) Pope Prep partners with Pedestal Foods to provide made-to-order food for breakfast, lunch, and after-school snacks. Parents can purchase a full-year or semester Meal Plan by completing a Student Meal Plan form due August 19. 

Watch your email for the weekly Knight Notes message starting on July 20, 2022.

Pope Prep Communications Team

  • Communications
Magnus Health System logo

NOW LIVE - Magnus Health Account

To access your Magnus Health Account:

Please visit your parent portal in Veracross and click the yellow Magnus button on the landing page.  You will be automatically logged into your Magnus Front Desk page.  There is a tutorial video to assist you in learning how to navigate your Magnus account.

Complete all Required Tasks:

Pope requires all students (regardless of athletic participation) to complete all necessary medical forms and questions every year.  These include:

  1. Student Vital Health Record: Please answer all questions.
  2. Immunization Form: The nurse will upload your student immunization records that were submitted as part of the application process.  Unless you are notified by the nurse, you do not need to complete this area.
  3. Medical Eligibility Form: Students are required to have an annual physical examination and submit a Medical Eligibility Form to the school before July 31.  Athletes should submit their eligibility form before tryouts or practice for their particular sports team but at least within one year of their previous physical.  The Medical Eligibility Form should be printed and signed by both a physician and a parent or guardian.  The nurse will upload this form for any student who attended the free physical day at Pope.
  4. Consent to Treat: Please electronically sign your consent for treatment.
  5. Over-The-Counter Medication Form: Please give your permission for your student to receive various over-the-counter medications while at school or during a school-related activity.
  6. Prescription Drug Form: Must be completed for all prescription medications that will be sent with a student during the school day.  The form must be signed by a physician.
  7. Action Plans: Necessary forms should be completed if the student has asthma, severe allergies, or a seizure disorder.  Forms must be signed by a physician.
  8. Sudden Cardiac Arrest Symptoms and Warnings: This form should be printed and signed by the student and parent/guardian.
  9. Concussion Form: This form should be printed and signed by the student and parent/guardian.
  10. Transportation Permission Form: The top portion of this form must be completed for all students.  The bottom portion of this form is specifically for athletic transportation.

Once all forms and questions have been completed, the information will be reviewed by the nurse and marked as approved.  Parents/Guardians should have all information submitted by July 31 to ensure their students can participate in school activities.  Parents of athletes should complete all forms before practice or traveling with their respective teams.

New Families and Veracross Accounts:

All new families for the 2022-2023 school year only have access to the admissions portal within Veracross.  Parent accounts will be established at the end of June after all grades have been finalized, seniors have matriculated out of the system, and the Registrar can update all student profiles to their 2022-2023 school year grade level. You will receive a setup email and be able to use this login information to access the parent portal.  In the meantime, please use this time to gather the necessary information to upload to Magnus once you are active in the system.  If you are participating in an athletics program during June, paper forms should be submitted to the school nurse, Susan Snyder (susan.snyder@popeprep.org).

Magnus Mobile App:

Magnus Health has a mobile app to access and complete your student health forms.  Please visit the Magnus Quick Start Guide for instructions to download and use the Magnus app.  Please note you will need to establish your login information for the app through the Magnus website by completing the following steps:

  1. Navigate to the Magnus Portal Login button from your Veracross Parent Portal.
  2. When you are logged into Magnus, hover over your name in the upper left corner of the screen.
  3. Choose "Change Credentials."
  4. Create a Username & Password that only you know and will remember. These will be the credentials that you will use for the mobile app login only. This will not change how you access the Magnus Portal through your Veracross Parent Account.
  5. On your mobile device, download the new mobile app that is named "Magnus Health" from the Apple Store or the Google Play store.
  6. Log into the new Magnus Health mobile app from your phone using your new username & password.

Questions or Problems:

If you are having difficulty navigating the Magnus system, entering data online, downloading the hardcopy coversheets and forms, or if you have any other questions, please contact customer support at Magnus Health by clicking the "Need Help?" button at the top left corner of your Magnus Health account front desk or by calling their support team at (919) 502-7689.

If you have any questions regarding required forms or specific medical concerns for your student, please contact Susan Snyder, School Nurse, at susan.snyder@popeprep.org.

  • Communications
Announcements & Upcoming Events

May 25, 2022

This is the last edition of Knight Notes until July 20. Please watch your email over the summer for special announcements. We will send out communication on June 1 and July 1 with a Summer To Do List. Have a great summer!

2022-2023 Semester Calendar Significant dates for the 2022-2023 academic year are available here. 

For SCHOOL & ATHLETIC EVENTS, please visit the homepage of our website. Scroll down for school events and further for athletic events. For a monthly view, visit our calendar page.  

NOW LIVE - Magnus for all Student Health Information For the upcoming school year, Pope John Paul II Preparatory School is moving to Magnus Health for all student medical information. Magnus will enable us to better track documents, give parents continuous access for changes, and provide our athletic trainers and nurse with the necessary information for all of our students.  ALL STUDENTS are required to complete all necessary medical forms and questions annually, regardless of athletic participation. Please visit your parent portal in Veracross and click the yellow Magnus button on the landing page.  You will be automatically logged into your Magnus Front Desk page.  There is a tutorial video to assist you in learning how to navigate your Magnus account. Visit HERE for detailed instructions. Contact Susan Snyder at susan.snyder@popeprep.org if you have questions.

ANNUAL PHYSICALS for 2022-2023 ALL Pope students (regardless of athletic participation) are required to have an annual physical examination before July 31. Athletes should submit their eligibility form prior to tryouts or practice for their particular sports team but at least within one year of their previous physical.

FAMILY GUIDE The Communications Team is happy to share with you a Family Guide for all new and current families. The guide is a great resource for parents and provides quick access to a list of contacts, all sources of communications, a summer to-do list, available parent organizations, uniform guidelines, important semester dates, etc. 

ADVANCEMENT

Parent Volunteer Opportunity If you are interested in serving on the auction committee for next school year's Celebration 2022, please email michelle.barber@popeprep.org.

ACADEMICS

Semester Grades will be available on Veracross on 5/26. Please watch your email for announcing they are ready to view.

ARMORY

Armory Online Store CLOSED, 6/25-7/5 The Armory online store will be closed from June 25-July 5 for routine maintenance. 

Armory Return/Exchange and Refund Policy Thank you for shopping at the Armory Online Store.  If for any reason, you are not completely satisfied with a purchase we invite you to review our policy on refunds and returns. In-Store Purchases: Items purchased at our pop-up shop (with the exception of sale or clearance items) can be returned or exchanged within 14 days.  Please bring your item to Pope John Paul Preparatory School’s main office located at 117 Caldwell Drive, Hendersonville, TN 37075. Online Purchases: Items purchased online (with the exception of sale or clearance items) can be returned for a full refund within 14 days.  Unfortunately, exchanges for online orders are unavailable at this time (purchased items have to be refunded then a new purchase is made for the correct item). Please bring your item to Pope John Paul Preparatory School’s main office located at 117 Caldwell Drive, Hendersonville, TN 37075. Conditions for In-Store/Online Return or Exchanges: In order for the product to be eligible for a return, please make sure of the following:
• The product(s) were purchased in the last 14 days
• The product(s) has not been washed/worn and is in the original condition
• Sale/Clearance items are not eligible for returns or exchanges

ATHLETICS

HS Girls Volleyball tryouts, 5/24-5/26 Coach Shaver invites any girl interested in playing volleyball for the 2022 season to tryouts according to the following schedule: 5/24 for ONLY rising 10th, 11th, and 12th graders from 4:30-6:30 p.m., 5/25 for ONLY incoming freshmen from 4:00 to 6:30 p.m., or 5/26 for ALL incoming 9th-12th graders from 4:00 to 6:30 p.m. All tryouts will be held in the Main Gym. Contact Coach Shaver at kim.shaver@popeprep.org with questions.  

HS Men's Basketball Tryouts, 5/26 Coach Wade will hold open tryouts for rising 9th-12th graders on 5/26 from 5:30 to 7:30 p.m. in the Aux Gym. Contact Coach Wade at charles.wade@popeprep.org with questions. 

Girls Basketball Tryouts, 6/1-6/2 Coach deMarigny will hold tryouts for the 2022-2023 season on 6/1 & 6/2 from 6:00 to 8:00 p.m. in the Main Gym. Any girl interested in playing basketball in 2022-2023 should attend tryouts on June 1 and June 2. We will have open gym time leading up to tryouts as well. Contact Coach deMarigny at kim.demarigny@popeprep.org for high school or Coach Smelcer for middle school at kelly.smelcer@popeprep.org with questions. 

MS and HS Soccer Tryouts, 6/6-6/7 Coach Trobaugh is holding tryouts on June 6-7 at 4:00 p.m. for women in grades 6th-12th and at 6:00 p.m. for men in grades 6th-12th. Please register your player at https://forms.gle/9zAM7FYVVjjnXyA7A. Contact Coach Trobaugh at zack.trobaugh@popeprep.org with questions. 

POSTPONED MS Cheer Parent Meeting & Tryouts The parent meeting and tryouts have been postponed. Please contact Athletic Director John Dempsey with questions at john.dempsey@popeprep.org. 

POSTPONED MS Volleyball Parent Meeting The parent meeting scheduled for 5/17 has been postponed and tentatively scheduled for 7/13 from 6:00 to 7:00 p.m. in the Dining Hall. Contact Coach Raybourne at casey.raybourne@popeprep.org.

CALENDAR NOTES

Offices Closed: May 30 for Memorial Day and the week of July 4-8.

Summer Office Hours, 5/26 We will begin our summer office hours on 5/26. Offices will be open from 9:00 a.m. to 1:00 p.m. Monday - Friday.

Senior Portraits, 7/25-27 Seniors in the class of 2023 will be taking their formal senior and cap/gown portraits on July 25, 26, or 27 in the Auditorium. Sign up for your appointment HERE. Seniors should plan to bring a parent, guardian, or friend to help them with the outfit change during the photo shoot. Contact Jennifer Smith at  jennifer.smith@popeprep.org with questions. 

COMMUNICATIONS

Pope Parent Communication - Stay Informed! We are continuously evaluating options for the best ways to keep our parents informed of current happenings at school. To stay current, get your questions answered, and for weekly/daily reminders, make sure you are following these social media resources.

Facebook Pages: Official Pope John Paul II Preparatory School: https://www.facebook.com/JPIIKNIGHTS Parent page: All Things Pope Prep- https://www.facebook.com/groups/467513546736793

Instagram: Official Pope John Paul II Preparatory School- https://www.instagram.com/jpiiknights/

Pope Prep App: The Pope Prep App is available in the App Store. The weekly schedule is always current and listed on the front page, and the full school calendar is listed under "school events." Visit your app store and search for Pope Prep. 

SUMMER CAMP

Summer Camp at Pope Prep 2022 Camp registration is now OPEN. For all offerings visit our camp webpage. Camps run 5/31-6/3, 6/6-6/10, 6/13-6/17, and 6/20-6/24. Summer Camp at Pope Prep offers summer fun for kids in grades Pre-K-8th. Camps run Monday-Friday in two sessions: 9:00 a.m. - noon and 12:30 p.m. - 3:30 p.m. Camp fees vary between $115 to $145, with the exception of Golf, which is $170 (includes a $25 greens fee).  Before Care is offered from 7:30 a.m. to 9:00 a.m. for an additional charge of $40. Weekly Lunch is available for an additional charge of $7/day or $35/week.

NCBWL Summer Series Join the Nashville Catholic Business Women's League for their summer series “Sisters with a Story to Tell” and hear Sister Mary Peter Muchlenkamp’s story of how an estate planning and corporate attorney received and now lives the gift of a religious vocation. The meeting will be held across from the Dominican Motherhouse in the Nashville Women in Film and Television atrium from 5:00 to 7:30 p.m. with Social Hour, Dinner, and Monthly Meeting. Cost: $25. RSVP by 6/12.

  • KN2021
  • weekly message
Brian Sneed headshot

Head Coach Justin Geisinger has accepted a head coaching position at Franklin Road Academy, beginning the 2022-23 season. 

We are excited to announce that Assistant Football Coach and Assistant Athletic Director Brian Sneed will immediately take over the football program. 

Please see the press release for full story. 

  • athletics
  • football